Inventory keeps your stock accurate — so you always know what you have, what you've used, and what to reorder. You'll find it under Inventory, where three tabs organize everything: Products, Stocktakes, and Suppliers. This article covers the Products tab, your stock. For the other two, see LINK Stocktakes [to Stocktakes] and LINK Suppliers management [to Suppliers management].
Your products list
The Products tab lists every product you've bought. Each one reads as Brand · Series · Product · Qty × Units — so a pack shows in the name (for example, 10 × 0.3 ml) rather than being split into separate items. Alongside each product you'll see its In stock count, the Last purchase price, and the MSRP.
To find a product:
Browse the category tree on the left — it shows only the categories you actually have products in.
Filter by brand, or search by product, brand, or series name.
💬 Some products are marked professional — they're meant for use in treatments, not resale. These show no retail price, and you can't sell them.
Add products to your inventory
There are two ways to get products into your inventory.
Pick them from the catalog
On the Products tab, click Action → + Add products in inventory.
You'll see every Suplery product that isn't in your inventory yet. Search, or sort by brand and type, to find what you need.
Select the products. The header checkbox selects everything in the current results.
Click Add [X] products to inventory.
Can't find a product? Use Couldn't find product at the bottom of the list to ask our content team to add it.
Let an order add them for you
Products are added to your inventory automatically when you receive an order — whether it's a Suplery order or an LINK External orders [to External orders] order. No manual step needed.
Keep your stock accurate
Your In stock numbers should always match what's really on your shelves. They update on their own when you receive an order or run a stocktake — but when you need to adjust by hand:
Find the product and click + to add or – to remove.
Enter the quantity.
Pick a reason.
Save.
The reasons available depend on which way you're adjusting:
Adding stock: Return or Other.
Removing stock: Internal use, Sell, Damaged, Expired, Lost, Returned to supplier, or Other.
⚠️ Without the Inventory role, you can only remove stock as Sell or Internal use, and add it back as Return. Professional products never have a Sell reason.
The product panel
Click any product to open its panel, where you'll find everything about it — name, image, ingredients, barcode, how-to-use directions, and its other characteristics — and where you can adjust stock too. It looks like the product view in the Shop, so your stock and the catalog feel like one place.
You can't edit a product's information yourself; if something looks wrong, contact us and we'll fix it.
💡 Sets can be handled either way: keep or resell a set whole, or split it into its individual products when you use them up one at a time in treatments.
Stock history
Every product keeps a full history of its stock changes. Open the product and choose Stock history to see, for each change: the date, the reason (order, stocktake, sale, and so on), who made it, the quantity, the stock level afterwards, and the other products in that operation. Change the date range to focus on a period.
The adjustments you'll see:
Adjustment | Effect |
Order | + |
Return | + |
Stocktake | + / – |
Other | + / – |
Sale | – |
Internal use | – |
Damaged | – |
Expired | – |
Lost | – |
Returned to supplier | – |
To change or cancel an adjustment, click it in the stock history and edit the date, type, or amount — or delete it — in the Edit adjustment panel.
💬 Seeing Upcoming instead of a date? That product is on an order you've placed but haven't received yet — a quick way to see what's on its way.
Archive a product you no longer use
Open the product and click Action → Send to archive, then confirm.
To see archived products later, turn on Show archived in your list.
To bring one back, open it with Show archived on and click Action → Restore from archive.
💬 Archived with stock means a product you archived still appears because you have some left. You can keep using it, but you can't reorder it. Reduce its stock to zero to remove it from your list completely.
Reordering and low-stock alerts
Your list flags products that are at risk of running out so you can act before you hit zero. Low-stock alerts, demand forecasts, ready-made reorder carts, and scheduled orders are a feature in their own right — see LINK Plan & schedule orders [to Plan & schedule orders].
Invite a product's supplier to Suplery
If a product's supplier isn't on Suplery yet, open its panel and use Invite to Suplery to ask them to join, so you can order from them directly. More on this in LINK Suppliers management [to Suppliers management].
FAQ
💬 Why can't I sell a particular product? It's marked professional by the supplier — those are for use in treatments only, not resale.
💬 How do I change or delete a stock adjustment? Open the product's Stock history, click the adjustment, and edit or delete it in the Edit adjustment panel.
💬 Why does a product show "Upcoming"? It's on an order you've placed but haven't received yet.
💬 Why is the price or MSRP cell empty? For an external order you may not have entered an MSRP, and professional products show no retail price.
Related articles
LINK Stocktakes [to Stocktakes]
LINK Suppliers management [to Suppliers management]
LINK External orders [to External orders]
LINK Order from the Shop [to Order from the Shop]
LINK Plan & schedule orders [to Plan & schedule orders]
LINK Reports [to Reports]
LINK Barcode scanner [to Barcode scanner]