Running a salon, it's easy to lose track of money on the shelf — products that don't sell, stock that expires, running out mid-service, overbuying, or a supplier quietly eating more of your budget than you realised. Reports turn your inventory and ordering history into plain answers, so you can spot these before they cost you.
At a glance you can see where your cash is tied up, what you're wasting, what's about to run out, and how much you're spending and with whom — then drill in whenever a number looks off. Reports read the data you already keep, so the more up to date your stock and stocktakes are, the sharper they get (see LINK Inventory management [to Inventory management] and LINK Stocktakes [to Stocktakes]).
Where to find reports
Reports live inside Inventory: open the Reports tab, then use the selector to switch between the Products, Movements, and Suppliers reports. It's not a separate menu — it sits right alongside your inventory.
The shape of every report
All three reports are built the same way, so once you know one you know them all. Top to bottom:
Period — choose Week, Last week, Month, Last month, 90 days, or Custom. Pick it once and it stays applied across all three reports, and every number compares to the previous period of the same length.
Headline numbers (KPIs) — about five key figures, each with a small change indicator showing how much it moved since last period.
Daily chart — one trend for the period.
"Pay attention to" (Health) — short lists of things worth a look, most important first.
Table — the full detail, which you can search, sort, filter, and regroup.
How to read each part
Headline numbers & change indicators. Each shows the figure plus "vs previous period."
The chart. When you see an area and bars together, that's two different measures on one chart (for example, stock value as an area and daily usage as bars).
"Pay attention to" lists. Each row is a signal with a count and a one-line rule. Click a row to open the full list of affected products in a side drawer (on desktop) or a bottom sheet (on mobile), with a couple of helpful columns.
The table & pivots. Switch how rows are grouped — for example by product, brand, or category — search within that grouping, filter columns by number, and tap a product row to jump straight to its stock history.
What you might see. A brand-new account shows empty sections with a short note; if you haven't entered purchase prices yet, every money figure reads $0 until you add them; and while data loads you'll see placeholder skeletons.
💡 Not sure what a number means? Tap any headline figure for a plain-language explanation of what it is and where to look next.
Ask a question, find the answer
Reports are built to answer real questions about your business, so the easiest way to use them is to start from what you want to know — not from a number. A quick playbook:
What you want to know | Where to look |
Where's my cash tied up? | Products → Cash in slow movers; "pay attention to" → No movement, Overstock |
Am I about to run out of anything? | Products → To order urgently and Out of stock now; Median stock coveragefor the overall picture |
What am I losing to waste? | Movements → Total waste; "pay attention to" → Lost in stocktakes; Products table → Waste $ |
How much am I spending — and is it creeping up? | Products or Suppliers → Spendings / Total spendings, and its change indicator |
Which supplier dominates my budget? | Suppliers → Top supplier share; "pay attention to" → More than 50% of spend |
Are my stock counts trustworthy? | Products → Data confidence |
Who on my team moved stock? | Movements table → the User grouping |
Is a supplier slow, or gone quiet? | Suppliers → "pay attention to" → Slow-delivery suppliers, No orders over 90 days |
💡 How to ask well. Pick the period that matches your question, read the change indicator to see the trend, then click into a "pay attention to" list or the table to see exactly which products or suppliers are behind the number. Every headline has detail behind it — follow it.
Use case. "My spend jumped last month." Set the period to Last month, check how Spendings moved, then open the Suppliers table sorted by spend to see which supplier and which orders drove it.
The three reports and their numbers
Three rules run through every figure. Money is what you paid — your purchase price, never retail; a product with no price recorded shows as $0 in a headline number, or – in a table cell. Spend counts when an order is placed, not when it arrives — cancelled orders don't count, and refunds are subtracted. And stock means what's on hand, not what's on the way.
Products — what you hold, use, and spend
Best for the health of your stock: slow movers, things about to run out, overstock, and urgent reorders.
Inventory value, $ — The value of everything on your shelves right now: each product's on-hand quantity times what you paid for it, added up. Products in negative stock pull the total down, archived products that still have stock are counted, and stock that's only on the way isn't. It's a snapshot at the end of the period you've chosen.
Spendings, $ — How much you spent placing orders in the period — the product value of the orders you placed, at the price you actually paid. Both Suplery and external orders count, and it lines up with the Bought $ column in the table.
Median stock coverage, days — The typical number of days your current stock will last. Suplery works out how long each product will last at its recent usage, then takes the middle value across your products. Using the middle rather than the average stops one extreme item — say, months of disinfectant — from throwing the headline off.
Data confidence, days — How fresh your counts are: the number of days since your last completed stocktake. It's shown as a green, amber, or red status so you can tell at a glance whether a fresh count is overdue. Think of it as the honesty check on every other number.
Cash in slow movers, $ — Money tied up in products that barely move. Suplery looks at your recent sales and in-salon use, finds the products that hardly shift, and adds up their stock value — a good place to look when you want to free up cash.
Movements — everything that moved in or out
Best for understanding flow and loss. It replaces separate orders and stocktakes reports — filter by movement type to get those views.
Total in — The number of units that came into stock during the period: everything received from orders, returned by clients, or added by a positive stocktake correction.
Total out — The number of units that left stock during the period: sold, used internally, written off, or returned to a supplier.
Total waste, $ — The value of what you wrote off: products lost, damaged, or expired, plus anything a stocktake found missing. Products you sent back to a supplier aren't waste — they went back, they weren't lost.
Total used, $ — The value of everything used in the salon rather than sold — your back-bar and in-service product.
Number of items sold — The number of units sold in the period. It counts units, not sales, so one sale of five units counts as five.
Suppliers — who you order from, and how much
Best for spend concentration, delivery speed, and suppliers who've gone quiet.
Total number of orders — How many orders you placed in the period.
Total spendings, $ — Your total order spend in the period — the same figure as Products → Spendings, seen from the supplier side.
Number of active suppliers — How many suppliers you had activity with: anyone you placed, received, or returned an order with during the period.
Top supplier share, % — How much of your spend goes to your single biggest supplier. A high number means a lot is riding on one supplier.
Number of order days — The number of separate days on which you placed an order — a quick read on how often you order. Lots of order days can be a sign of frequent small top-ups.
FAQ
💬 Where do I find reports? In Inventory → the Reports tab, then switch between the Products, Movements, and Suppliers reports.
💬 Why are all my money numbers $0? You haven't entered purchase prices yet. Reports value everything at what you paid, so add your purchase prices and the money figures fill in.
💬 Why doesn't Spendings match what actually arrived? Spendings counts an order when it's placed, not when it's delivered. What physically arrived shows up in the Movements report.
💬 Is the red or green arrow good or bad? Neither — the change indicator is neutral grey. It only shows how much a number moved, so you can decide what's good or bad for your salon.
💬 Does the period reset when I switch reports? No — the period is shared. Pick it once and all three reports use it until you change it.
💬 What's "Cash in slow movers"? The total value of stock that barely sells or gets used — money sitting on your shelves that isn't really working. A good place to start when you want to free up cash.
💬 Can I see who did what? Yes — in the Movements table, group by User to see who drove stock activity in the period.
Related articles
LINK Inventory management [to Inventory management]
LINK Stocktakes [to Stocktakes]
LINK Manage your orders [to Manage your orders]
LINK Plan & schedule orders [to Plan & schedule orders]
LINK Suppliers management [to Suppliers management]